Meetinghouse Roof Replacement Project Timeline


Year Month Day Event
2015May10LCHIP workshop in Concord.
October23Agreement between Town of Jaffrey and Catlin + Petrovick.
December11Roof Condition Assessment received from Catlin + Petrovick.
December14Meeting at Town Office (Caron, Grant, Heglin, MacIsaac, Moore, Petrovick, Rothermel, Stephenson)
December13Date of first invoice from Catlin + Petrovick. $825. Balance of contract: $5,675.
2016April13LCHIP Letter of Intent submitted.
June24LCHIP application due by Noon (Jaffrey's delivered June 23).
August11Field visit by LCHIP.
September26Letter sent to the Bean Family Foundation requesting a $7,500 donation.
October6CLG Letter of Intent submitted.
November14Meeting at Town Office re Specifications and bidding (Caron, Grant, Heglin, Moore, Petrovick, Stephenson)
November18LCHP grantees notified.
November22$3,000 grant received from the Bean Family Foundation. Deposited in Jaffrey Historical Society account earmarked for MH roof.
November28$1,611 anonymous donation received by the Jaffrey Historical Society.
December6FY17 CLG round announced and material sent.
December8LCHIP Award ceremony in Concord.
December12Meeting with Board of Selectmen (Grant, Moore, Stephenson)
December13Meeting at NHDHR re CLG and Mooseplate (Stephenson, Amy Dixon)
December13Date of second invoice from Catlin + Petrovick. $3,750. Balance of contract: $1,925.
December14Meeting at DPW with Randy Heglin to discuss Timeline and Finances.
December13Date of second invoice from Catlin + Petrovick. $3,750. Balance of contract: $1,925.
December14Meeting at DPW with Randy Heglin to discuss Timeline and Finances.
December16Official Notification receipt signed by Jaffrey Interim Town Manager and Project Director and returned to LCHIP.
December29Letter sent to the Jaffrey Center Village Improvement Society requesting a $5,000 donation.
December30Final Scope/Specs submitted by Catlin + Petrovick and distributed electronically to Grant, Moore, Heglin and MacLean.
December31Review of Scope/Specs completed by Meetinghouse Committee, DPW, etc., and comments sent to Rob for transfer to Catlin + Petrovick.
2017January3Letter sent to the Jaffrey Historic District Commission requesting a $2,000 donation.
January3Letter sent to the Amos Fortune Forum Committee requesting a $2,000 donation.
January3Letter sent to the Jaffrey Historical Society requesting a $2,000 donation.
January5VIS/Emery Prior donation of $5,000 voted by VIS.
January9Public Hearing to accept LCHIP Grant. 7pm, Town Office, 10 Goodnow Street, Jaffrey.
January11$5,000 donation made by the JCVIS transferred to Charter Trust for deposit in the Meetinghouse Trust Fund.
January16Comments on the Final Scope/Specs submitted to Catlin + Petrovick by Stephenson.
January20CLG application due in Concord.
January25$5,000 donation made by the JCVIS ordered transferred from Meetinghouse Trust Fund to Town of Jaffrey Attn: Linda Langille.
January30Hard copies of the Bid Documents hand-delivered to LCHIP and NHDHR.
February1Scope/specs/bid documents ready for distribution. "Unofficial" bid documents posted by Randy on DPW portion of the Town website.
February2Advertisement appeared in two issues of the Keene Sentinel soliciting bids.
February2Advertisement appeared in the Monadnock Ledger Transcript soliciting bids.
February6CLG projects selected by NHDHR.
February6Jaffrey notified that its CLG grant request will not be funded.
February6Next round of Mooseplate Grants announced.
February11Budget Committee hearing.
February13Signed Project Agreement sent to LCHIP for signature and returned.
February14Letter of Intent to apply for a Mooseplate grant submitted to NHDHR.
February16Non-mandatory Pre-Bid Meetinghouse Walk-Thru, 10am.
March2Bid opening at Town Office at 2pm on Thursday, March 2.
March3Mooseplate Letter of Intent due by 4pm.
March9Addendum #1. Bid opening moved ahead one week. Town Office at 2pm on Thursday, March 9.
March18Town Meeting.
March23B. Davis Construction Co. informed of its acceptance as low bidder by Director of the Department of Public Works.
March31Responses to Mooseplate Letter of Intent will be provided no later than March 31 at 4pm.
March?CLG. Sub-grant agreements sent and executed (pending National Park Service authorization of funding)
April13Notice to Award signed by Jaffrey Town Manager and B. Davis Construction Co.
April18Agreement signed between Town of Jaffrey and B. Davis Construction Co. Total bid: $70,000.
April26Notice to Proceed signed by Jaffrey Town Manager and B. Davis Construction Co.
May12Mooseplate Application due by 4pm if Letter of Intent has been approved.
August20Payment Bond signed by B. Davis Construction Co. and Western Surety Company. Performance Bond signed by B. Davis Construction Co. and Western Surety Company.
September7Pre-construction meeting at Meetinghouse: Heglin, Petrovick, Stephenson, Brad Davis and Jake Hebert from Davis Construction.
September12Board of Selectmen adopt Land Trust Standards and Practices.
September12Board of Selectmen adopt resolution 2017-27 to close roads around the Meetinghouse during roof replacement project.
September13LCHIP gives verbal approval of Due Diligence items and agrees that construction may proceed.
September18Roads around Meetinghouse closed by Town.
Scaffolding on north and south side of Meetinghouse delivered.
September19Scaffolding starts to be set up.
September19NHDHR informs Town by phone that it is a recipient of a $10,000 Mooseplate grant.
September20Scaffolding continues to be set up.
September20Photographs of project progress put up at https://rs41.smugmug.com/Jaffrey/Meetinghouse/Roof-Replacement-Progress/
September21South side of roof stripped. Covered with blue tarp at end of day. Blue tarp placed in attic, south side; shingles, felt and strapping delivered.
September22South side of roof stripped. Covered with blue tarp at end of day. Blue tarp placed in attic, south side; shingles, felt and strapping delivered.
September23-24Saturday and Sunday: no work.
September25Inspection by Architect at site. Authorized to use nail gun.
September25Police chief Oswalt ree=mails to say that his officers will partrol grounds and keep an eye on the materials.
September25Invoice for $35,000 from Davis Construction received by DPW.
September25Funds held by the Jaffrey Historical Society for the roof project turned over to the Town of Jaffrey. Total of $8,413.80.
September25Resolution considered by Board of Selectmen re transfer of $5,000 from the Meetinghouse Trust Fund to the Town of Jafffrey.
SeptemberUnknownSite visit by LCHIP at midway point.
October 31Contractual completion date.
November ca. 15Submission of final billing by contractor and architect on or before November 15.
December ca. 1Request to LCHIP for Disbursement #1-3 (100%)